Temporary Financial Aid Data Processor

Alfred, NY
Full Time
Financial Aid
Entry Level

Coordinates and administers Federal Stafford, PLUS and Alternative loan programs. Counseling students and parents. Preliminary student file evaluation. Primary contact for lenders and loan agencies. General secretarial functions. This position has been evaluated for compliance with the Fair Labor Standards Act and is subject to premium pay for all hours worked in excess of 40 in a payroll week. 

Salary: $16.72-$17.68/hour, depending on experience

Essential Functions:
With or without reasonable accommodations the incumbent must be able to read and write and speak the English language at a college level, be capable of performing sometimes complex mathematical calculations, statistical calculations and other higher mathematical operations, must be able to communicate with all levels of the institution in written and spoken form. The individual must be able to work independently. The ability to maintain regular and prompt attendance is essential to the successful performance of this position. Other essential functions may be required. 

Other Duties & Responsibilities:

  • Complete data processing, in cooperation with the Financial Aid Counselor responsible for oversight, the Federal Stafford Loan (FSL), Federal Parent Loan for Undergraduate Students (PLUS) and alternative loan programs. These responsibilities include:
    • Counseling students and parents regarding loan eligibility, application procedures and which loan program may accommodate their needs
    • Determines student and parent loan eligibility and certifies all loan applications. Certification of loan applications may be done manually, web-based or by creating and sending an electronic certification file
    • Problem resolution with (and between) students, parents, lenders, guarantee agencies, and the A.U. Student Service Center
    • Complete processing of electronic fund transfer system for student and parent loan disbursements. Ensures that loan funds are disbursed to student accounts under federal guidelines. Reviews and resolves loan disbursement reports
    • Identifies, authorizes, and implements loan refunds in cases of over awards, ineligible disbursements, enrollment status changes, etc. Updates student accounts with this information
    • Complete processing for loan application procedures and exit and entrance counseling required by federal regulations
  • In addition to specific loan counseling, this position is also involved in general financial aid counseling with students and parents
  • Complete data processing, in cooperation with the Associate Director Financial Aid, for the State Aid programs. These responsibilities include:
    • Load all State Aid rosters from the State system into Banner which include
      • NY state determined awards
      • Certification Rosters
      • Remittance Rosters/Payment Rosters
      • Make changes to NY State awards using the NY State software and assist students with changes to the applications and appeals
      • Work as a liaison between the state and students with regards to the awarding and determination of state awards
      • Make sure all AU students are meeting state requirements and are eligible to receive NY State monies
      • After loading each roster and before loading the next roster all rosters must be reconciled and cleaned up
      • Certify that each student is either eligible, not eligible or not in compliance
      • Notify students of changes to their award
      • Reconcile the Banner totals and the NY State HESC totals (balance grand totals)
      • Attend training offered by NY State HESC and have first-hand knowledge of regulations and changes to the systems used
      • Transmit electronic files from Banner to NY State HESC
  • Complete data processing, in cooperation with the Financial Aid Counselor directly responsible for the Federal Work Study (FCWS) program. These responsibilities include:
    • Collecting and posting of job descriptions
    • Preparing work-study documents for individual students
    • Coordinate with off-campus FCWS employers
    • Assist with balancing of FCWS bi-weekly payroll
  • Ensures that financial aid funds are memo'd correctly to student accounts
  • Complete federal data load processing
  • Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SOS) information pertaining to any hazards associated with their work environment
  • Safety: Participate in safety training and comply with safety rules, regulations, and protocols
  • Perform additional duties and assist with special projects as assigned
Qualifications:
  • H.S. Diploma and some formal post high school education experience
  • Applicable Associate Degree preferred or an appropriate combination of college courses
  • Minimum two years' work experience in an appropriate setting
About Alfred University:
Lighting the way for students since 1836. "We've always been a place for makers, especially those who make the future. Our commitment to independent thinking, creativity, academic rigor and community have made us a unique kind of leader since 1836." 

Alfred University (AU) was founded on principles of social justice in 1836 by liberal, independent thinkers who placed high value on education for all citizens. The University has retained and built upon the strong values of its founders, developing as an institution of national and international renown that is responsive to the needs of contemporary society while remaining consistent with the spirit of its origins. Alfred University is the second oldest coeducational college in the United States as well as one of the earliest nineteenth century colleges to have enrolled African American and Native American students. It has a long-standing history of educating socially conscious students who make a difference in their professions and their communities. 

Over the course of the twentieth century, Alfred University evolved into a complex institution offering a full range of programs in the liberal arts and sciences, art and design, engineering, business, education, counseling, and school psychology to its nearly 2,000 undergraduate and graduate students that live, learn, and play on a 232-acre campus located in an idyllic, creative valley in Western New York. Today, Alfred University focuses on a professional education with an emphasis on APEX (applied and experiential learning program). To learn more, visit alfred.edu. 

Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law.

Share

Apply for this position

Required*
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*